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VAYS PRO · for companies and institutions

Hundreds of contracts, offers and conversations, sorted out on your own server.

VAYS PRO reads scans, PDFs and recordings, pulls out what matters and lays it out in a table you can compare, filter and check. Personal data is removed along the way. It runs on a Mac in your office, with models that do not need the internet.

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Scroll down: 30 offers, start to finish
01Intake

Thirty offers, thirty different layouts.

You drop them into a folder or an inbox. Some are PDFs, some are scans, one arrived as a phone photo. VAYS PRO lines them up in a queue and works through them one by one.

02Reading

First, everything becomes text.

Scans go through OCR, PDFs give up their text, and meeting recordings are transcribed with every speaker told apart. From here on, a contract and a conversation take the same path.

03Anonymization

Personal data goes before the model reads a word.

Names in every inflected form, PESEL numbers, phones, addresses and bank accounts become markers. The same person is the same marker throughout, so the text still makes sense, just without the personal data.

04Structure

Every offer lands in the same columns.

Price, deadline, warranty, penalties, scope of work. You decide which fields matter. It makes no difference whether the price was on page two or in an annex.

05Checks

Every value is checked against the source.

A second pass looks for every figure and date in the original text. If it is not there, it does not make it into the result. Where the passes disagree, a third one reads the document again.

06Outliers

What stands out is visible at once.

No contractual penalties, a shorter warranty, a scope without waste disposal, a clause no other offer has. These places are flagged and described.

07Decision

Only two offers go to a person.

Twenty-eight follow the standard procedure. Two go to someone on your team, with the exact passage highlighted. The decision and who made it go into the log.

08On site

All of this happens on your premises.

On a Mac in your office, with models that work without the internet. No document goes to an AI provider, and every step is written to the log.

Where it fits

What it looks like in practice.

Each deployment is set up for the documents, vocabulary and rules of a particular company. A few examples.

01Comparing offers and contracts

You drop in 30 offers from different suppliers, each laid out its own way. VAYS PRO pulls the same items out of every one, puts them side by side in one table, and shows where they differ, what departs from your standard and which clauses appear in only one of them.

Tenders, subcontractor offers, supplier agreements, leases, insurance policies.

Comes in

  • Offers as PDFs, scans and phone photos
  • Your list of fields and your standard terms
  • Recordings of clarification meetings

Comes out

  • One comparison table for all offers
  • Departures from your standard and one-off clauses
  • A short list for separate analysis

02Financial and mortgage advice

An advisor meets a client to talk about a mortgage: income, debts, plans, family. The conversation becomes a clear case file, with no recording kept and no client identity left in the text.

The recording is deleted as soon as the transcript is saved, so the only copy that stays has the personal data replaced.

Comes in

  • Meetings in the office, by phone and online
  • Documents from the client: payslips, statements, offers
  • Industry vocabulary: WIBOR, RRSO, LTV, DSTI

Comes out

  • A transcript with advisor and client told apart
  • A case file: situation, goals, income, liabilities
  • Anonymized text, ready for your own analysis

03Accounting firm

Hundreds of clients, thousands of documents a month, each one laid out differently. Invoices, contracts and statements become rows your team can check and import.

The rules for personal data follow the purpose: a tax number stays where the bookkeeping needs it and disappears from anything used for analysis.

Comes in

  • Invoices and receipts, scanned or as PDF
  • Contracts, annexes and bank statements
  • E-mail attachments sent to a single inbox

Comes out

  • Data ready to import, in your layout
  • Flags for duplicates, gaps and unusual amounts
  • Contract registers with every deadline

04Clinic

The doctor talks to the patient, not to the keyboard. After the visit a draft of the record is waiting, ready to be checked and pasted into the clinic's records system.

The doctor stays responsible for the record. VAYS PRO prepares the paperwork, it does not diagnose.

Comes in

  • Recorded visits, with the patient's consent
  • Scanned referrals and test results
  • Dictated notes

Comes out

  • A draft visit note for the doctor to approve
  • Prescription and referral text, ready to paste
  • Anonymized material for quality reviews

05Veterinary practice

A busy practice with several vets and a front desk. Consultations become a tidy treatment history, and the owner gets a clear summary of what to do at home.

The owner's personal data follows the same rules as any client's.

Comes in

  • Consultations recorded in the exam room
  • Lab results and imaging reports
  • Older paper records, scanned

Comes out

  • A treatment history for every animal
  • A list of medicines and doses
  • A plain-language summary for the owner
Security

Your documents do not leave the company.

With cloud AI tools, every contract, invoice or recorded call ends up on the provider's servers. In VAYS PRO the models are installed on your own computer, so there is nothing to send.

01

Everything stays on your network

Files, recordings and results exist only on your computer. You do not open an account with any AI provider.

02

Fixed costs, the same model

You do not pay per query, and nobody can switch the model off or change the terms halfway through your contract. The model you tested works the same way a year later.

03

Personal data removed first

Names, PESEL and document numbers, phone numbers, addresses and bank accounts become placeholders before the model reads the text.

04

Everything is on the record

Who added a file, what was replaced, which pass changed what, who approved the result. The trail can be exported for your data protection officer or an auditor. It records what happened, never the personal data itself.

How it is set up

One machine on a desk, or a server for the whole team.

VAYS PRO runs on an Apple silicon Mac that you buy and own: a Mac mini is enough for a small office, a Mac Studio handles larger volumes. It fits on a shelf and needs no server room.

A

On its own

One Mac does everything: you drop files into a folder and collect the results. Right for a single office or a pilot.

B

A server and workstations

The Mac works as a server. Phones, tablets and computers on your network send it recordings and documents, and the team sees the queue and the results.

C

Your models, your choice

We run open models, including Bielik, a Polish language model. You decide which ones, and they keep working with the network cable unplugged.

D

Rules set by you

Your administrator decides which data is replaced, how long recordings are kept and who approves results. Nobody switches the safeguards off with one click.

On demand

How we start.

01

A conversation

We learn what you process, how much of it and who needs the results.

02

A trial on your data

We run a sample of your real documents on your own hardware, so you see results before you decide anything.

03

Templates and rules

Together we settle what to extract, what to anonymize and who approves.

04

Launch and care

We install it, train your team and keep it tuned as your documents change.

The VAYS family

The same engine, from a phone to a server.

VAYS PRO grows out of an app people already use every day on iPhones and Macs. Same engine, same models, same rule: the data stays on the device.

iPhone and iPad · free

VAYS for everyone

Recording, transcription and AI notes, entirely on the phone. No account and no subscription.

VAYS app →
Mac · one-time purchase

For people who work with audio

Bulk transcription for podcasters and newsrooms, speakers recognised by voice, Presenter mode on stage and live translation, all on the Mac.

VAYS for Mac →
VAYS PRO · for companies

For whole organisations

The same engine on a server in your office, with a queue, checking passes, anonymization and an audit trail. Deployed on demand.

Let's talk →

Every Apple update works in our favour.

A smarter Siri, faster Apple chips, better on-device models and system translation do not replace VAYS. VAYS runs on top of them, so each of those updates makes what already works for you faster and better. We build on the platform, not against it.

Questions

Common questions.

Does any of our data go to the internet?

No. Reading, transcription, anonymization and structuring all run on the machine in your office. The models do not need an internet connection to work.

Can the AI make mistakes?

Yes, which is why VAYS PRO never relies on a single pass. Results are checked against the source, disputed values are read again, and whatever is still uncertain goes to a person. Anonymization works the same way: no automatic tool gets to one hundred percent, so review is part of the process.

Does this make us GDPR compliant?

No tool does that on its own, but VAYS PRO makes it much easier: data never leaves your control, personal data is reduced before processing, and every step is logged. We help prepare the documentation your data protection officer needs, including a data protection impact assessment.

Do we need our own IT department?

No. We install the system and look after it. Your team works with folders, a queue and results they can read.

Does it work in Polish?

Polish comes first. Transcription, recognising names in every inflected form, checking PESEL and NIP numbers and industry vocabulary are all built with Polish in mind. English and other languages work too.

What does it cost?

It depends on the scale and the number of workplaces. Write to us and we will prepare an offer after the first conversation.

Contact

Tell us what you need sorted out.

A few sentences are enough: which documents or conversations, how many a month, and who uses the results. We will reply with a proposal for your deployment.

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